Yoga and mat classes of twelve, reformer classes of six (one per machine), a vinyasa class in the evening, and an instructor who is also a personal trainer. Clients pay three ways: a drop-in online, a 10-class pack, or a monthly membership. This page follows one week of Juniper Pilates & Yoga in Reservety, from the timetable to the reformers, the three ways of paying, the instructor’s phone, the room rented for a workshop, and a whole part on personal training.
A yoga and pilates studio’s week has a fixed shape: the same classes at the same hours, six reformers that decide how many people a reformer class can take, clients who pay in three different ways, an instructor who is off on Thursday, a workshop that wants the big room, and personal training clients who move their sessions.
Reservety keeps that week on one screen, Trainer week. A class repeats every week with an instructor and a room; a reformer class holds all six reformers and has six places. Each client has a wallet: a 10-class pack is paid into it and each class attended takes one class’s price. Members have 16 classes a month and book themselves from the class page. A drop-in pays online for one class and is not charged again at the door.
The studio here is Juniper Pilates & Yoga in Boulder, Colorado, on a test copy of a Reservety site, during the week of October 12, 2026. The first class was made on the screen exactly as shown; the other classes, the clients and their packs since September were seeded through the same code the screens use. Classes, studios and personal training are on Reservety’s Professional plan, $99 a month.
Who does what, in one table.
The owner builds the timetable once. After that the week runs itself: classes repeat, instructors see their own hours, clients get their week and a reminder, and each client’s wallet or membership keeps the score.
| A class | weekly, an instructor, a room, a number of places |
| A reformer class | 6 places, all six reformers held |
| A drop-in | $22, paid online from the class page |
| A 10-class pack | $180 in the client’s wallet, $18 a class |
| A membership | 16 classes a month, booked by the member |
| Personal training | a weekly 1:1 as a class of one, or a session booked online |
| What an instructor is paid | $30 per class; half of a personal-training session |
| The Yoga Room | held by the classes; rented by the hour when free |
Nine steps, done once. The first class is made on the screen from nothing; the rest is the same form again.
Three lists set up before the classes. Staff: the owner, Nicole Hart, who teaches the evening vinyasa, Rachel Kim (yoga and mat pilates) and Alex Romero (reformer, and a personal trainer). Resources: the Yoga Room, Studio 2, the Training Floor and six reformers, one place each. Services: what anyone books by the hour, personal training at $75 and a private reformer session at $70, which needs one of the six reformers.
Trainer week shows seven days. On Hours the rows are the hours of the day; any free hour can become a class.
A click on Monday at 4 pm opens New session with the hour set. + New class, the name Gentle Yoga, twelve places: the thirteenth person is told the class is full.
Every week, Monday and Wednesday, Rachel Kim. One form makes the whole season.
Under Resource, type “Room”: every room and reformer shows whether it is free at that hour. The Yoga Room is free on Monday at 4 pm; one click and it is held for the class.
Type a name nobody has yet and Reservety offers to add a new person: a name is enough, the phone is what reminders and receipts go to. Done asks once whether the change is for this Monday or for every session of the class.
Reformer Basics and Reformer Flow have six places and hold Reformer 1 to Reformer 6 for the hour. The places are the machines: the seventh person cannot book, and nobody can book a private reformer session during the class, because every machine is taken.
One place per machine, not a machine per client. The class holds the six reformers and stops at six places. Clients do not pick a reformer, and the register does not say who was on which machine.
Mat Pilates on Tuesday and Thursday with Rachel, the two reformer classes with Alex at 5 pm, Vinyasa Flow with Nicole on Monday, Wednesday and Friday from 6 to 7:30 pm. That is the timetable.
Jordan Blake trains with Alex every Wednesday at 7 pm. It is made the same way: a new class, one place, every Wednesday, Alex, the Training Floor, with its own rate: Jordan’s personal-training pack pays $65 a session (part 05).
Five steps on the week ahead: who covers, where a class goes when its room is rented, who is new, the requests, the schedule.
Everything is on one screen: the classes by day and time, the personal-training and private reformer sessions as bookings, and in red what needs you. This week: Thursday at 4 pm has no instructor, because Rachel is off that day.
The instructor list says who is free: Rachel is Busy, Day off. Pick Nicole, then Only Thu, Oct 15.
A prenatal workshop wants the Yoga Room on Tuesday from 4 to 6 pm. Open Tuesday’s Mat Pilates, remove the Yoga Room, add Studio 2, Only Tue, Oct 13. The Yoga Room is free for the workshop (part 07); Thursday stays where it is.
Sam Ortiz joins Gentle Yoga: Wednesday’s card, his name and phone, Done, All upcoming sessions.
Send the schedule previews who gets what: 12 classes, 38 clients, 3 instructors. Each client gets only their own classes; each instructor gets their classes with the names on them.
The yoga and pilates buyer’s first question: how do people pay? Three ways, side by side, on the same class.
Each class has a page reached by its link. A drop-in sees the places left class by class and books one at $22, paid online. Thursday’s Reformer Flow is full: six reformers, six people.
Members are a group with 16 classes a month on the studio’s classes. Logged in, a member sees Enroll (uses 1 credit) on each class with a place, and Join waitlist on a full one: when someone cancels, the first member on the list gets the place and an e-mail. Their own page counts the credits used this month.
The monthly fee. Here the membership is a group the studio puts a client in. Charging the monthly fee to a card automatically needs WooCommerce Subscriptions, which is not switched on on this demo; the waitlist works for members only.
Tom bought a 10-class pack in September: $180 in his wallet. Each class he attends takes $18; his own page shows what is left, every class behind it, and the classes ahead.
The instructor’s side, on his phone: his week, the class list with three kinds of client, a pack sold in cash.
My week shows Tuesday: Reformer Flow at 5 pm on Reformer 1 to 6, and Claire Dunn’s private reformer session at 6. My day lists Monday: Reformer Basics and Ben Walker’s personal training.
One tap each. Ava paid online: nothing is taken. Priya and Ruth are members: their classes are covered. Sara and Tom pay from their packs: $18 each. Erin cancelled the day before and is not charged.
Paid online is paid. A place bought and paid online is not charged again at check-in; a place added by the studio is charged from the client’s pack or wallet when they come.
On Sara’s row, Take payment: $180, the date, cash. Her balance goes from $18 to $198 in credit and she gets a receipt by text. The $180 is money Alex holds for the studio; it comes off what the studio owes him (step 27).
Twenty-four hours before a class the client gets a text. Erin answers she is sick; Nicole takes her off Tuesday’s list and the place is free for someone else. The late-cancel rule here: clients can cancel themselves up to twelve hours before.
Six steps for a personal trainer who works out of the studio: his own calendar, a weekly 1:1, a session pack, clients who book and move sessions from their phone, and what he earns.
On Trainers, Trainer week shows one person’s week: Alex’s reformer classes, Jordan’s weekly 1:1, and the personal-training and private reformer sessions clients booked. One calendar for classes and 1:1s, so a client can never book Alex while he is teaching.
Jordan’s Wednesday session is the class of one from step 9. He paid a 10-session pack, $650, into his wallet; each session takes $65. His own page shows what is left and the Wednesdays ahead.
The personal-training page has the booking box: a day, a free hour, a name and a phone. Rita Gomez asks for Friday at 7 pm; the request is on the owner’s phone with Confirm.
Every confirmation carries a link to the client’s own booking page. Ben Walker opens it, picks a new day and time from Alex’s free hours, or cancels and gets the $75 back in his wallet. The rule: up to four hours before; after that the page says to call.
A session is booked at the studio. A service cannot carry the client’s address, a travel time or a travel zone, so home sessions are arranged by phone and noted on the booking.
Alex’s settle-up for the week: $30 for each class and for each session of the weekly 1:1, half of each personal-training or private reformer session booked online ($37.50 and $35), and the $180 he took from Sara as a line of −$180.
Who owes, who is in credit, and what came in this week.
Class Money for the week: $180 collected, $153 owed by two pack holders who ran out, $702 held in credit. Each line says when the client last paid and to whom.
You make the call. There is no button that texts a client about a balance; you tell them yourself, or at the desk. The receipt they get after paying is automatic.
The room the classes use is rented by the hour when it is free: workshops, trainings, private events.
The Yoga Room is a product in the studio’s shop: $45 an hour, $60 on weekday evenings from 5 pm and at weekends, up to four hours, paid online. The prenatal workshop books Tuesday from 4 to 6 pm: $105.
On Monday the Yoga Room’s start times skip 4 pm (Gentle Yoga) and 6 pm (Vinyasa Flow): nobody keeps two calendars.
So nobody is surprised after the first month.
Built on a test copy of a Reservety site set up as Juniper Pilates & Yoga, Boulder, Colorado, for the week of October 12, 2026. The studio, its instructors, the clients, their phone numbers (555-01xx) and e-mail addresses (example.com) are invented; no card was charged and no message was sent. Every admin and app screen is the real system. Drawn for the guide: the text-message and mail frames around the system’s real texts and e-mails, the clients’ replies, and the studio’s personal-training page around the real booking widget.
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