Party Rental Software & Delivery Management. Built For You.

01

96 chairs, 12 tables and the linens, in one checkout.

A customer texts “100 chairs, 12 tables, white linens for the 24th?”, and you count the warehouse by hand before you can say yes.

Chairs, tables and linens are counted by quantity, not unit by unit: 400 white chairs is one item with 400 in stock. The customer types how many and picks the date, and the checkout puts the lines together with half to reserve. 96 chairs, 12 rounds with the damage waiver and 12 linens for Saturday the 24th: $614.40, $307.20 now.

Three items, quantities, half now. Click the image to enlarge.

02

Delivery and setup, priced by the road miles.

Every quote waits on “where’s the party?”, and the delivery fee is whatever the map and the mood say that day.

The customer types the address at checkout and the delivery and setup is priced from the road miles between the warehouse and the party: $75 up to 12 miles, then $5 a mile, up to 50 miles. The same 96 chairs, 12 rounds and 12 linens to a backyard in Mueller, Austin, 20 miles out: $100 of delivery and setup, before anyone calls.

A backyard in Mueller, 20 road miles. Click the image to enlarge.

03

The damage waiver, offered on every item.

A table leg breaks at a graduation party, and the argument about who pays starts at pickup.

Every item offers a damage waiver: 10% of its rental, covering accidental breakage. Ten rounds for a day are $120; with the waiver, $132. It shows on the order as its own line, so at pickup there is nothing to argue about.

Ten rounds with the waiver: $132. Click the image to enlarge.

04

A package books its pieces, and knows when one runs short.

The “backyard package” lives on a flyer; when someone books it, you check the tent, the tables, the chairs and the linens separately.

The Backyard Party Package is one product made of real stock: a tent, six rounds, 48 chairs and six linens. On the 24th everything is free and it costs $895. On the 17th the rounds are all out, and the package says so: 0 rounds left.

The package on the 24th; the same package on the 17th. Click the image to enlarge.

05

Linens get their wash day, automatically.

Sixty linens go out Saturday, come back Sunday, and someone books them for Sunday afternoon.

The linens carry a one-day buffer after every event. On Saturday the 17th all 60 are out, so the 18th is red too: it is their wash day, and the site won’t rent them. The page says how many are free: none.

Saturday’s linens, and Sunday’s wash day. Click the image to enlarge.

06

Saturday at a glance: what’s left of everything.

On Thursday a wedding planner asks for 40 more chairs and ten rounds for Saturday, and you walk the warehouse to answer.

The week view shows every item, day by day: how many are in and how many are out. Saturday the 17th has 146 white chairs free, but no rounds, no chiavari chairs and no linens, and Sunday’s linens are in the wash. You answer from your phone.

The week of the 12th, item by item. Click the image to enlarge.

07

Saturday’s drops, with the addresses.

Saturday morning the trucks leave with a printout from Thursday that’s already wrong.

The day’s list puts every drop with its address and how many lines it carries: a corporate dinner at the ballpark club, a quinceañera, the church festival, a 40th birthday and a graduation. The ranch wedding went out on Friday with its tent.

Saturday’s drops. Click the image to enlarge.

08

The balance and the questions, on the customer’s own order page.

Half the balances come in on the morning of the party, and every change request is a phone call.

The customer’s order page shows what’s booked, what’s paid and what’s due, with a Pay button and a line to the office. Emily owes $577.50 for Saturday, pays it from the page after the reminder, and asks for two more banquet tables in the same thread.

Emily’s order page; the payment; the texts (drawn). Click the image to enlarge.

09

What rents and what doesn’t.

The wedding arch cost $380 and has been in the corner since spring. Nobody has looked.

For each item: what it cost, what it brought in, how often it was out, and how long it was rented. Since July the white arch hasn’t gone out once and the heaters only started in October, while the rounds and the linens went out 35 times each and paid for themselves.

Three months, item by item. Click the image to enlarge.

10

Your rental website, with the package and the prices. Included.

The business has an Instagram page and a price list in a PDF.

We build it in your name: the package, the items with their prices per event, the damage waiver, delivery and how booking works. Hosting is included.

Bluebonnet, the test company. Yours looks like yours.

Bluebonnet Party & Event Rentals is a test company we built for this page; the customers’ names are made up, the phone numbers don’t exist and the photos are generated. The text messages are drawn. The payment page is shown in Stripe’s test mode. Every other screen is the system, with the test company’s three months and the coming weekend run through it. The road miles on the delivery checkout are a stand-in: the test box has no Google Maps key, so the distance for that address is set by hand; the rate by the mile, the rounding and the price are the system’s own.