Half and full days on numbered machines, damage protection in three tiers, the trail permits in the same checkout, guided rides sold by the seat with a guide on each departure, check-in at the trailhead, and the guides’ pay from the rides they led. Your website is included.
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Big Laurel Trail Rentals is our test outfit at a trailhead in Gilbert, West Virginia: six two-seat and four four-seat UTVs, guided ridge rides at 9:00 and 1:30, and two guides. Every screen below comes from it, in October.
01
Half-day renters roll in at 12:40, and the 1 o’clock group stands in the yard.
The UTV page sells a half day, 8 to noon or 1 to 5, or the full day from 8. Each start holds the six two-seaters, and the afternoon starts after the morning machines are back: $199 a half day, $299 the day.
Saturday the 17th, a half day. Click the image to enlarge.
02
The damage conversation happens at the counter, with the engine running.
Every machine page asks how much the renter wants to cover: Basic, included, up to $1,000; Plus, $35, up to $250; Full, $59, nothing. The full day with Plus comes to $334, and the choice is on the order when the renter arrives.
Plus, on the full day. Click the image to enlarge.
03
Riders show up without permits, and the line backs up while someone writes them out.
The permit is a plain product, $50 a rider for the day. It goes in the cart with the machine, on the machine’s dates, so the permits are paid and counted before anyone arrives.
One machine, two permits. Click the image to enlarge.
04
Cabin guests want to ride from the door, and the trailer fee is quoted from a map on the phone.
Two four-seaters live on trailers and have their own page, by the day: $429, or $1,099 for three days, with the same damage protection. At checkout the cabin’s address prices the delivery from the road miles between the shop and the cabin: $2.50 a mile, $50 at least, up to 40 miles. Rockhouse Ridge Cabins near Man is 22 miles, so $55. The trailhead machines never offer a delivery; their riders come to the shop.
Rockhouse Ridge Cabins, 22 road miles. Click the image to enlarge.
05
The guided ride sells over the phone, and the last machine gets promised twice.
The guided ride has its own page: every departure with its places left, a ticket for each driver at $179 and a passenger ticket at $49. Saturday at 9 has 3 places left; two drivers and a passenger on the 1:30 come to $407.
The departures, and Saturday’s 1:30. Click the image to enlarge.
06
Nobody’s sure who leads the 1:30 until the riders are already at the trailhead.
The week of departures, each with its guide and its riders: Travis takes the mornings, Jenna the afternoons, Travis covers Thursday’s 1:30. Sunday’s two departures still have no guide, and the screen says so at the top.
October 5 to 11. Click the image to enlarge.
07
A clipboard at the trailhead, and a rider who paid online but isn’t on it.
Friday’s 1:30 on the yard’s tablet: Tina Ward’s party and Ray Collins’s pair are in, a driver ticket and a passenger ticket each; Ashley Ford isn’t here yet, with No-show for later and a button that moves the booking to another departure. A ticket’s code scans in too.
Friday’s 1:30. Click the image to enlarge.
08
Guide pay gets worked out on Sunday night, from the calendar and memory.
Every departure a guide was put on becomes a line at the guide’s rate, $60 a ride: Travis led seven this week, $420. Tick the ones to pay and record the payment; a paid line can’t be paid twice.
Travis’s week. Click the image to enlarge.
09
“Do we have a two-seater Saturday afternoon?” and someone walks out to the yard to count.
The two-seaters for the week: how many are free each day, each machine by its number, and the orders holding them. Saturday has three of six out, UT-04 to UT-06 are free all week, and every order is one click from the list.
October 9 to 15. Click the image to enlarge.
10
Eight o’clock, three parties at the gate, and the yard hand reads the clipboard to find which UTV is whose.
The Booking Schedule’s timeline for Saturday the 10th, by the hour from 7 to 6, the machines expanded to their numbers: Josh Turner’s full day on UT-01, Derek Sims’s two two-seaters on UT-02 and UT-03 from 1, Laura Chen’s four-seater UT-11 for the morning. UT-04 to UT-06 and UT-12 to UT-14 stay free for walk-ups.
Saturday the 10th, machine by machine. Click the image to enlarge.
11
Most trail outfits have a price list on Facebook and a phone that rings from 7.
We build it in your name: the machines and their half and full days, the guided rides and their departures, damage protection, the permits, your day at the trailhead. Every Book button opens the real page. Hosting is included.
Big Laurel, the test outfit. Yours looks like yours.
Big Laurel Trail Rentals is a test outfit we built for this page; the riders’ and guides’ names are made up, the phone numbers don’t exist, the photos are generated and the trail permit’s picture is drawn. Every screen is the system, with the test outfit’s October run through it. The road miles on the cabin checkout are a stand-in: the test box has no Google Maps key, so the distance for that address is set by hand; the rate by the mile, the rounding and the price are the system’s own.
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