Reservety Rental Software
Free Estimator

Event Rental Cost Estimator

Planning a wedding, party, or corporate event? Pick your event type and guest count to get an itemized cost estimate for tents, tables, chairs, and more.

500+ rental businesses Free — no signup Instant results

Your Event

Select an event type and enter your guest count to see your cost estimate.

Copy the code below and paste it into your website HTML.

How It Works

🎉

Pick Your Event

Choose your event type and guest count from the dropdown. Wedding, birthday, corporate — we cover 6 common event types.

💰

See Your Cost Breakdown

Get an itemized estimate for tents, tables, chairs, linens, dance floors, and lighting based on national rental averages.

📋

Get Quotes From Local Vendors

Take your estimate to local rental companies for accurate pricing based on your area and event date.

Give Your Customers an Instant Price Estimate.

Embed this calculator on your website — customers see real cost ranges before they call. Fewer tire-kicker calls, more qualified leads. Reservety starts at $59/month.

Start Free Trial See How It Works
14-day free trial
No credit card
We build it for you
Cancel anytime

Common Questions About Event Rental Costs

How much does it cost to rent a wedding tent?
A standard 20×20 frame tent (fits ~40 guests) costs $300–$600. For 100 guests, expect 3 tents at $900–$1,800 total, or one large pole tent at $800–$2,000. Prices vary by region, season, and whether sidewalls and flooring are included. Thinking about starting a party rental business? Our startup cost calculator shows you the full investment breakdown.
How many tables and chairs do I need for my event?
Plan for 1 round table (60″) per 8 guests and 1 chair per guest. For 100 guests, that’s 13 tables and 100 chairs. Add 1–2 extra tables for gifts, cake, DJ, or catering.
Do I need a dance floor for my event?
For weddings, birthday parties, and graduation parties — usually yes. Plan for one 15×15 section per 50 guests. Corporate events and baby showers typically skip the dance floor.
What’s included in a typical tent rental?
Most tent rentals include the tent structure, setup, and takedown. Sidewalls, flooring, lighting, and heating/cooling are usually add-ons. Always confirm what’s included with your local vendor.
How far in advance should I book event rentals?
For weddings: 3–6 months. For large corporate events: 2–3 months. For smaller parties: 2–4 weeks. Peak season (May–October) fills up fast — book early.
How accurate are these estimates?
These are national average ranges to help you budget. Your actual costs depend on your location, vendor, event date, and any add-ons (sidewalls, flooring, heaters). Use this estimate as a starting point, then get quotes from local rental companies. Heading out on the water instead? Our fishing charter tip calculator helps you figure out the right tip for your crew.