Delivery Route Profitability Calculator — Find Out If That Distant Delivery Is Worth the Trip

Delivery Details

One-Way Delivery Distance (miles)

Driver Hourly Rate ($)

Total Delivery Time (hours)

Include loading, driving, setup, and return trip

Fuel/Vehicle Cost Per Mile ($)

Rental Daily Rate ($)

Rental Days

Vehicle Depreciation Per Mile ($)

Wear and tear on your delivery vehicle

Profitability

Delivery Profit

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Total Delivery Cost (both ways) —

Rental Revenue —

Profit Margin —

Minimum Rental Days to Profit —

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How It Works

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Enter Delivery Details

Input the delivery distance, driver costs, and vehicle expenses. Include the rental rate and duration to see the complete picture.

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See Profit or Loss

The calculator accounts for both delivery and pickup trips, showing total delivery cost against rental revenue.

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Find Your Break-Even Point

The minimum rental days result tells you exactly how long a rental must be to justify the delivery cost at that distance.

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Frequently Asked Questions

How do I decide if a delivery is worth the trip?

Calculate the total delivery cost (fuel, labor, vehicle wear for both delivery and pickup) and compare it to the rental revenue. If the delivery cost is less than 30% of the rental revenue, it is a profitable delivery. If it exceeds 50%, you should either charge a delivery fee, require a minimum rental period, or decline the delivery.

Should I charge a delivery fee or build it into the rental rate?

Most successful DME rental businesses charge a separate delivery fee for transparency. This lets you keep rental rates competitive for local customers while properly covering the cost of distant deliveries. A flat-fee structure by distance zone (e.g., $25 within 10 miles, $50 for 10-25 miles) is simple and easy for customers to understand.

What is a reasonable delivery radius for medical equipment?

Most DME rental businesses find 15-25 miles to be their profitable delivery radius without surcharges. Beyond that, a delivery fee or minimum rental period is needed. For high-value equipment like hospital beds (which rent for $50-$100/day), you can justify longer distances. For lower-value items like walkers, keep the radius tighter or batch deliveries.