Decor Rental Profit Calculator — Know Your True Margin on Every Piece

Item Details

Item Purchase Cost ($)

Rental Price Per Event ($)

Cleaning Cost Per Use ($)

Annual Repair / Replacement Cost ($)

Events Per Month

Expected Lifespan (months)

How many months before the item needs full replacement

Profit Analysis

Profit Per Event

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Monthly Profit —

Payback Period —

Annual ROI —

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How It Works

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Enter Item Details

Input the purchase cost, what you charge to rent it, cleaning costs, and how often it gets booked. The calculator accounts for depreciation and repairs automatically.

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See True Profit

Get the real profit per event after all costs including depreciation and repairs. Many decor rental businesses underestimate these hidden costs.

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Compare Items

Run the calculator for different inventory pieces to see which items earn the highest ROI. Focus your buying budget on items with the fastest payback.

Track Every Piece of Inventory with Reservety

Reservety tracks your decor inventory, manages event bookings, and calculates per-item profitability. Know which pieces earn and which ones cost you money.

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Frequently Asked Questions

What is a good ROI for decor rental inventory?

Target 100-300% annual ROI on decor rental items. High-demand items like arch backdrops, centerpiece sets, and letter marquees often exceed 200% ROI in their first year. Low-demand or seasonal items may only achieve 50-100%. If an item's ROI is below 50%, consider raising your rental price, increasing marketing, or discontinuing it.

How do I factor in cleaning and repair costs?

Track cleaning costs per use (laundry for linens, detailing for hard goods) and keep a running total of repair costs per item per year. For fragile items like glassware and crystal, add a higher repair allowance (15-20% of item cost per year). For durable items like metal frames and wooden signs, 5-10% is typical.

How many times should a decor item be rented to pay for itself?

Aim for 3-6 rentals to reach payback on most decor items. If an item requires more than 10 rentals to break even, the rental price is too low or the item cost is too high. High-value items like large floral installations should pay for themselves in 2-3 events. Low-cost items like votives and small decor should break even in 1-2 uses.

How long does decor rental inventory typically last?

Lifespan varies widely by item type. Fabric items (linens, draping) last 12-24 months with frequent use. Metal and wood items (arches, frames, signs) last 36-60 months. Glass and crystal items have the shortest useful life due to breakage, typically 12-18 months for a set. Track each item's condition and plan replacement before it looks worn at events.