Rental Business Break-Even Calculator — Find Your Break-Even Point in Rentals

Your Costs & Pricing

Fixed Costs Per Month ($)

Rent, insurance, loan payments, software, etc.

Variable Cost Per Rental ($)

Cleaning, delivery fuel, wear and tear per booking

Average Rental Price ($)

Break-Even Analysis

Rentals to Break Even

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Break-Even Revenue —

Monthly Profit at Various Volumes —

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How It Works

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Enter Your Costs

Input your monthly fixed costs (rent, insurance, software) and variable costs per rental (cleaning, fuel, wear). Then enter your average rental price.

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Find Your Break-Even

See exactly how many rentals you need each month to cover all costs. Anything above that number is pure profit.

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Plan for Growth

View profit projections at different booking volumes. Use these numbers to set monthly goals and decide when to invest in more equipment.

Know Your Numbers with Reservety

Reservety gives you real-time dashboards showing revenue, costs, and profitability per item. Always know exactly where you stand against your break-even point.

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Frequently Asked Questions

What fixed costs should I include?

Include all expenses that stay the same regardless of how many rentals you do: warehouse rent, business insurance, vehicle payments, software subscriptions, loan payments, and your own salary. These are costs you pay even in a zero-booking month.

What counts as a variable cost per rental?

Variable costs change with each booking: cleaning supplies, delivery fuel, credit card processing fees (typically 2.9%), wear and tear (replacement reserves), and any per-rental consumables. A good estimate is 10-20% of your rental price for most businesses.

How do I lower my break-even point?

Three ways: reduce fixed costs (negotiate rent, shop insurance), reduce variable costs (more efficient cleaning processes, optimize delivery routes), or increase your average rental price. Raising prices by even 10% can dramatically reduce the number of bookings you need to break even.

Is break-even analysis useful for seasonal businesses?

Absolutely. For seasonal businesses, calculate your break-even for the busy season separately from the slow season. Your goal should be to cover your entire annual fixed costs during the busy months, so the slow season doesn't put you in the red.