Best Party Rental Software

Best Party Rental Software

Parties and events are entirely impossible having the right things around. Right from the decoration, equipment, and a perfect venue, everything needs to be spruced up to create an incredible guest experience. 

For party rental owners, it is always challenging to contribute to these events and make them as wonderful as possible. A party rental software can be your reason to rejoice in such an event. Party software is always critical for party rental management businesses to stay on top of performance and finances.

Here is the top four party rental software that is worth a shot:

1. Reservety

No one understands and cares for your rental business much better than you do. Luckily, Reservety does care for your business too. Reservety is a premium rental business software that understands the value of making your customers happy. It develops and fosters a relationship with your customers and supplements your revenue.

Most importantly, the software is pocket-friendly, so whether you’re a small business owner or you own a big company, Reservety promises to deliver the best of performance at a fraction of a cost.

Pro Features of Reservety:

Real-Time Bookings & Payments: Reservety accompanies a free booking website + rental system. Your customer can book equipment with real-time availability and online payments with a booking website. Reservety supports 50+ payment gateways. You don’t have to worry about your payment processor, and we always have a solution. Once the payments are made, you can track them via – order reports. All the finances remain on your pin-point every time.

Quoting, Payments & Accounting: Party rentals or booking events revolve around seasonal opportunities. We understand the need to have a quoting system based on the demand. It allows you to shuffle equipment prices. With reservety you can:

  • Send quick quotes
  • Send invoices
  • Accept online, instore, phone, or email bookings
  • Record cash payments with POS support
  • Accept payment via booking website with Popular solutions, PayPal, Stripe,
  •, and more
  • Accept deposits, charge fees, waiver, or any other charges

Party Inventory Tracking & Management: Inventory is the most critical aspect of a rental business. It is why we have dedicated features to make inventory operation hassle-free. Reservety makes organizing, tracking, and managing party equipment extraordinarily flexible and intuitive; here is what you can do:

  • Track & manage inventory with inventory calendar
  • Reservation reports with customer details
  • Take quick actions on booking with booking calendar
  • Color-coded calendar view for booking reports
  • Create bookings for party equipment right from the calendar
  • Advance Disable- Date & time

Marketing & Promotions: Even if you are entirely unaware of pro marketing strategies, Reservety’s powerful marketing always features back you to achieve more:

  • Affiliate dashboard and reporting
  • SMS and Email campaigns
  • SEO and Analytics Support
  • Coupons, gift cards, and promotions
  • And there are a lot more

Documentation: Quick generate documents with pre-built templates:

  • Generate rental terms & conditions
  • Invoices
  • Contracts
  • Waivers with Digital signature

This is not all. Check out complete party rental management features here

Cons of Reservety

Reservety has no missing features or shortcomings. In fact, you can ask for a custom feature and we will have it.


Reservety has 3 plans. Seed $28/MonthGrowth $78/ Month, & Mobiliz $188/month.

The “Seed” plan comes with essential rental features perfect for starting ventures. Plus, you get a rental website with hosting included and dedicated 24/7 chat support.

The other plans are best for growing businesses. These plans include additional features such as Quickbooks, Xero, enhanced e-commerce tracking and reporting, additional storage, personalized app, and more. You can check complete plans and features on the pricing page.

2. Intempo Software

Rental software like that of Intempo can change the outlook toward your business. It can uncover new possibilities, increase productivity, and can help build better relationships with the customers for your party rental business. When it comes to organizing significant scale events like parties, concerts, other events, the execution need to be perfect and on time. And, you have to battle multiple challenges to make the event shine for your customers. Intempo acknowledges all the inevitable teething troubles in the party rental business and offers reliable solutions to achieve its true potential.

Intempo Rental Software for parties and events

Pro Features of Intempo Software:

Finance Management

Intempo software allows you to make smart data-driven decisions by providing insight information about your accounts and cash flows. Plus, the rental owners can easily track rental payments with the aid of the account receivables promises feature. Thus, it makes sure you don’t miss overdue payments. Additionally, it is easy to integrate with quick-book software.

Fleet Management

Taking care of the delivery process is absolutely easy by tracking truck locations, coordinating with drivers, and optimizing routes to make the dispatch process adhere to the deadline.

Inventory Lifecycle management

Backed by extraordinary capabilities to report and monitor equipment, the rental owners can easily create and purchase equipment before the scheduled period. In an event where equipment needs maintenance, it informs you via a maintenance schedule report.

Rental Management

Intempo creates and manages hassle-free booking by taking care of reservation, invoicing, contract management, billing, e-sign, and real-time inventory management.

Cons of Intempo System:

  • Intempo doesn’t support multiple languages other than English
  • The software is extremely costly for small-size businesses which means you have to spend too much money on the subscription

Cost of Intempo Software:

The pricing starts from a minimum plan of $200/month

3. Party Rental Studio

Party Rental studio is a powerful tailor-made solution for party rental management. The software combines simplicity, convenience, and robust technology under one roof to drive more conversion for your business. Hence, you can rely on this rental software with your heart and soul to transform the face of your rental business.

Party-Rental-Studio - Party Rental Software

Pro Features of Party Rental Studio:

Route Tracking

Want to keep track of the equipment till the moment they are finally dispatched? Party Rental Studio, with its intuitive technology, can help you choose optimal paths based on the destination.

Rental Website

With a rental website, it is easy to present your rental products with attractive designs and images. Party rental studios can create a website for a rental business to gain more leads for the rental company.


Generating invoices is quick and easy as orders are automatically tracked in the database. The software within a matter of seconds can create and send invoices to customers.

Equipment Management

Keep a close eye on your inventory with a dedicated inventory management solution. It helps to avoid multiple books and schedule the availability of existing equipment.

Electronic Signature

Offer convenience to your customers by cutting time in contract management. Easily take e-signs of your customers with the software, so they don’t have to appear to sign physically.

Event Calendar

You can manage and review all the important events by syncing them with Google calendar.

Cons of Party Rental Software:

  • When your rental company doesn’t have a website, you have to spend additional money to design a website and make a reservation. This process ultimately leads to more money flowing from your pocket.


The basic plan starts from $30/month, which allows you to manage 25 products and take five reservations monthly. It doesn’t include the choice to set up an online catalog, SEO, hosting, and CMS essential features.

4. IntelliEvent Lighting

Intellievent Lighting software holds countless possibilities to revamp your party rental business. Intellievent Lighting is a cloud-based rental software that strives to set the highest standard for any rental company by making the operations much more clean and organized.


Pro Features of IntelliEvent Lighting:

Labor Management

The software manages and schedules tasks to labor to increase productivity and time management. You get an extensive reporting feature to monitor work performance closely, thus, get more value more every single penny of money spent.

Logistics Solution

With an unmatched logistic tracking and reporting feature, you will be able to see the pinpoint location of the truck. It helps you to direct and manage the dispatch process with significant control.

Inventory Control and Management

This software has numerous features that make it easy to control and track rental assets. The rental companies can review the availability of equipment according to the calendar date and also can see the forecast of the availability of appropriate material on a specific date. This is not it; it is quite helpful in setting up multiple prices for a different period.

Warehouse management

When you have multiple warehouses in different locations, it becomes crucial to closely monitor equipment, so they are not lost in the operations. This software, with a fantastic reporting feature, provides a brief history, current venue, and physical inventory status. Therefore, you can always be assured that the equipment is in great shape.

Customer Relationship Management

The customer tends to remain at the epicenter of all your business strategies and plans. You cannot imagine developing and growing without better addressing your customer’s issues and feedback.

Cons of IntelliEvent Lighting:

  • The inventory management process is extremely tedious and time-consuming if you need to delete the products that are added by mistake, which is a huge downside. To make it happen, you have to contact customer support eventually losing a lot of valuable time
  • The rental business has to continually evaluate its business performance to develop and make itself better. Customer feedback and end-users can be a great way in this regard. However, this software doesn’t offer you that luxury.
  • It doesn’t process sales and rental on a single invoice. Thus, you have to generate and maintain separate reports for each of them.


The software comes with a free demo with pricing available on request.


Every party has a rockstar that takes the audience to a different world. Similar way, you have to choose perfect rental software that can hold the rein of your rental business and guide you to the realm of success.

Reservety can be that and much for you. Just try the most advanced Party Rental Software with a free 7-days trial without a credit card. Bonus! You get a free Rental Store with it.

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